#Intuit quickbooks contractor pro how to

In Massachusetts, any laptop that has confidential info must be encrypted. Make sure it can be remotely wiped, if something should happen to it. Buy a computer thatвЂ™s to your specifications and only used for work.Neither your employee nor contractor should give out their own number for business-related activities I use Zoom, but there are several cost-effective options out there. Provide them with a company phone line that has texting and digital meeting capabilities.Give them your company email вЂ“ having email sent to their own email potentially violates almost all NDAs with the client and represents a big security hole.All the other legal jargon we tend to dislike.

#Intuit quickbooks contractor pro how to

Best practices for how to communicate with team, clients, vendors, and associates (more on this further down).an accounting level вЂ“ especially if you compensate for more difficult tasks Details of what constitutes a bookkeeping activity vs.Make sure they have at least a QuickBooksВ® Online Certification.Do your research on your people, test their knowledge, and test again.To summarize, here are some best practices for both contractors and employees: Their computers are not limited to their budget, allowing me to have more consistency and quality control on One 8 SolutionsвЂ™ technology.I now provide my employees with a dedicated laptop that is to my specifications, including security controls to prevent loss of data, should something happen.My staff no longer had to carry insurance and verify with me annually, as my E&O Cybersecurity insurance extended to them.There were several other benefits as well, including the following: It became apparent to me that it was time to make the switch from independent contractors to employees.Д«y transitioning from contractors to employees, I reduced my risk as a business owner by not having to worry whether the government considered them employees, which involved a myriad of rules and regulations. Coinciding with this were several discussions in many of my QuickBooks ProAdvisorВ® peer groups regarding best practices for managing independent contractors. So much so that I wanted to share my concerns with others.ДЄs a result, I put together a Risk Panel Discussion event with some of my networking partners, right before COVID lockdown in 2020. But over the past couple of years, вЂњriskвЂќ started to increase dramatically, including:Д¬yber risk started becoming a focal point for me. I added cyber insurance for a few years, which seemed to suffice.

And that was my introduction to cyber insurance. After that incident, I reached out to my insurance agent to find out if my Errors and Omissions (E&O) insurance covered this risk. The person ghosted me, so I had to show up at her front door and demand the records back. A contractor disappeared with my clientвЂ™s record and statements. I was content with this business model until I had my first scare. You can terminate for cause, but you must pay for work completed. Note to employees: You must pay for all services performed вЂ“ whether they are good, bad, or terrible. One of the things I liked about having contractors is that if the quality of the work was questionable or just plain incompetent, I had recourse.

Let me know when they will not be available.

Let them make their own schedule, though I did prefer that they be available during business hours.

Get their own workersвЂ™ comp вЂ“ it doesnвЂ™t cost a lot, but they couldnвЂ™t make claims for themselves if they wanted to only their employees can.

My way around it was to request the following from my contractors, so it would appear that they have their own business, which they actually did.

Government oversight (i.e., Does the IRS or the state consider them an employee? That is the makings of another article.).

He said that I should be aware of the following potential risks: I asked for council from my brother, an employment law attorney who typically represents the employer.

When it came to hiring outside expertise, I needed to know what I didnвЂ™t know. Once I made the transition, one of the first things I needed to better understand was how to build my firm by hiring independent contractors. So, I went for a different puzzle to solve for clients вЂ“ accounting and bookkeeping. While I like solving puzzles, there are just too many pieces to fit together when it comes to IT. Also, I found IT Services nebulous because you could spend hours trying to fix a computer, and I had a tough time justifying the invoice to clients, when it could be less costly for them to buy a new computer. One of the reasons I made the change from IT to accounting service is that I needed to scale to a business model that allowed for people doing production to work for me. I started One 8 Solutions 20 years ago as an IT service company, and then morphed it into a client accounting service firm about 10 years ago.